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Stalls

 

This year's Warwickshire Pride festival will take place on Saturday 20th August at the Pump Room Gardens in Leamington Spa. Stall applications are now open. If you would like to have a stall in our Rainbow Marketplace in 2022, please read the information below and then complete the online booking form. We will then be in touch to discuss your booking.

 

IMPORTANT INFOMRATION - Please read all of the information on this page before completing your booking form as you will be asked to confirm that you have read and agree to all of the following information.

Warwickshire Pride features stalls from community groups, charities, traders, caterers, and anybody else who would like to join in with the fun.

Stall Pitch Details

PITCH SIZE: Up to 10ft x 10ft

FEE: LGBT+ charities/community groups - Free

        Charity/Community/Not for Profit - £50

        Trader - £70

        Caterer - £100

Double pitch sizes can be made available upon request for an additional £50.

Terms and Conditions

Bookings are for the pitch only. All stallholders will need to provide their own tables, chairs, coverings, gazebos and anything else they may require.

 

All stallholders must have public liability insurance and a risk assessment in place that covers the date of the festival. While you do not need to send evidence to us, you are fully liable for the activities that take place on your stall and any accidents or incidents that take place on your stall. Warwickshire Pride is not responsible or liable for any accident or incident that takes place on your stall.

 

All stallholders may drive on to the festival site from 8:00am on the day to set up. Stalls must be set up by 10:45am and vehicles must be removed from the site by that time. Vehicles can be parked in one of the nearby public car parks.

Warwickshire Pride runs from 11:00am - 6:00pm on Saturday 20th August 2022. Stallholders are expected to stay for the duration. There will be no exception to this rule unless an emergency arises on the day. Every year there are some stallholders who try to pack up and leave early. Please understand that packing up and leaving early creates a logistical difficulty for our team of volunteers and is also a breach of health & safety guidelines that are enforced on the event. Leaving early puts the future of the festival at risk, so please consider this when booking. If you are not prepared to stay for the whole day, please do not book.

No vehicles will be allowed on or off the festival site between 10:45am - 6:00pm. There will be no exceptions to this rule, not even in an emergency.

It is not possible to reserve spaces. You will be placed where we decide to put you. Requests or demands to be placed in a certain position will not be entertained. Stalls are allocated to pitches shortly before the festival and the organiser's decision is final.

Bookings are non-refundable. A refund will only be provided if the event is cancelled.

Any stallholder who does not turn up on the day will be charged a penalty of £100 and blacklisted from future Warwickshire Pride events.

 

Any stallholder who leaves early will be charged a penalty of £100 and blacklisted from future Warwickshire Pride events.

All types of stalls are able to be part of Warwickshire Pride, and charities/community groups are especially welcome. However, please note that we cannot accept any bookings from bars. This is because we are using a single supplier for the Warwickshire Pride bar. A tender process for this will go live in due course. We also cannot accept any applications from ice cream vans or caterers selling burgers as we already have those booked for this year.

All stallholders must share our ethos and vision for a world in which all people are able to be themselves, regardless of sexual orientation or gender identity, and live free of discrimination simply for being who they are.

Additional Information

There is no electricity supply on the festival site, so stallholders will need to bring their own generators should electricity be required.

There will be a water stand pipe available for stallholders who require a water supply during the day.

The Warwickshire Pride site is fully accessible.

Expected footfall is 5,000 people throughout the day, but attendance of course depends on what the weather does on the day.

If you sell any kind of food or drink, you will be classed as a caterer, not a trader. Please consider this when you apply.

Booking Instructions

Please complete the booking form below if you wish to have a stall at Warwickshire Pride 2022. We will then be in touch by email within seven days with a decision on your booking. Emails from us may go to your spam folder, so please check there if you do not see an email from us within seven days of your application. If there is nothing in your spam folder, please email stalls@warwickshirepride.co.uk to give us a nudge.

 

If your booking is successful, an invoice for the stallholder fee will be sent by email. The stallholder fee will be due within seven days from the invoice date in order for the booking to be completed. Should payment not be received within seven days, a reminder will be sent. If payment has still not been received after a further seven days, your place will be offered to someone else and your booking will be cancelled.

Once payment of the stallholder fee is complete, a receipt and booking confirmation letter will be sent by email. The confirmation letter will contain all of the information required for the day.

 

If you have any questions or require further information, please email stalls@warwickshirepride.co.uk and we'll be happy to assist you.